Jazz In The Country

Please read carefully before submitting an application.

By submitting a vendor registration, you confirm that you have thoroughly read, understand, and agree to comply with all terms and conditions outlined herein.

All vendor applications are subject to approval by event management, which reserves the right to decline any application at its discretion.

Please direct any questions to info@jazzinthecountry.com.

Retail / Food Vendor Fees: $200

Nonprofit, Community Service Vendor Fee: $50

Community Service spaces are reserved for nonprofit organizations that provide free services in their communities.

Wine & Mocktail Vendor Fees:  $250 (10x10),  $350 (20x20). 

Jazz In The Country, Inc (JIC) reserves the right to limit or decline approval of specific food menus or items sold by retail vendors. This ensures a diverse and balanced vendor lineup for the festival.

1. Fees are non-refundable UNLESS vendor is disapproved by event management. Fees are non-refundable for any other reason, including location, less than desirable sales, fewer than anticipated guests, cancellation of the event due to inclement weather or any other unforeseen act of nature or circumstance. Event management does not guarantee any number of festival attendees and does not offer future compensation or refunds based on the size of the crowd. 
2. Vendor fee covers one tent space. Additional tents incur additional fee.
3. Vendors agree to market the festival on their websites and social media. We will provide flyers to download and share.. 
4. Set-up/Check-in:  9am-10:30am. Venue: The Village Green Park, 100 Walter Thomas Ln, Indian Head MD.
5. Vendor spots are first-come, first served. Event management determines vendor layout. All loading and unloading must be conducted during allotted times and vehicles are to be removed to the designated parking area before the event gate opens. Vehicles remaining in the show area or fire lanes may be towed away at the owner’s risk and expense. Vendors will not be admitted after check-in hours. Refunds will not be given to late-comers or no-shows.
6. The festival will go on rain or shine. Vending will only be interrupted or stopped if it is unsafe to do so (extreme inclement weather, lightning, etc.). Please bring appropriate rain covers and ground coverings in case of rain. Any tent or canopy must be properly secured to/in ground in case of strong winds.
7. Electricity is not provided. Silent and low-noise generators are allowed.
8. Vendor spots and food trucks must be open and staffed for the duration of the events. Dismantling and vacating the site before the festival ends is not permitted. Event management reserves the right to adjust arrival/set-up times. 
9. Pets, alcoholic beverages, firearms, and open flames may not be brought on-site.  Additionally, smoking or vaping are not permitted on festival grounds.
10. Vendors must not interfere with adjacent vendors in any way.  Vendors are responsible for keeping their area free of litter. All tables should be covered with suitable, flame retardant materials.
11. Event management reserves the right to revoke the license granted by this policy at any time, including at the event. Vendor forfeits all fees paid if revoked the day of the event. 
12. Vendors grant JIC permission to use their image in event media for promotional purposes.
13. Vendors agree to hold event producers, venue, vendors, sponsors, beneficiaries and their officers, agents, employees and volunteers harmless for any resulting loss or damage to any person, product or property for any reason. 
14. Any property damages incurred by any exhibitor/vendor will be directly charged to that party.  
15. Vendors shall be fully responsible for delivery, handling, assembly, and removal of their own displays and materials.  
16. Vendors must abide by all fire regulations and/or decisions of the representatives of local fire departments. All booth materials shall be in accordance with local fire regulations.   
17. Event management will not be liable for refunds, lost revenue, travel expenses or any other liabilities whatsoever for any reason including failure to fulfill this contract due to reasons of the facility in which the show is to be produced, being destroyed by fire or other calamity, or by any act of God, nature, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond its control.  
18. In the event of litigation relating to this Agreement, the non-prevailing party shall reimburse the prevailing party for all reasonable attorney fees and costs relating to that litigation.  
19. Insurance, if required by Venue, Promoter, Fire Department or if desired by the Vendor, must be obtained by the Vendor at their own expense.  

RETAIL & COMMUNITY SERVICE VENDORS

1. Two (2) persons per vendor are included with Registration. Names must be noted on the vendor application. Fee for additional staff = $10 per person. Wristbands will be provided at Registration and must be worn at all times.  Additional staff must be listed on applications.
2. Vendors must supply tables, chairs and tent/canopy. None will be provided.
3. Vendor booths may not be used for the sale of food or beverages. Exception: pre-packaged foods or condiments, spices, etc.
4. Vendors must present a valid vendor/business license as required by state/county.  

FOOD TRUCKS/VENDORS must:

• be prepared for health department inspection. Event management reserves the right to adjust arrival/set-up times.  
• present a valid/current temporary food permit and ready for the required Health Dept inspection at appointed times.  
• supply tent/s, serving tables, chairs, etc., if needed.  
• NOTE: Festival volunteers receive food vouchers to redeem at the food trucks of their choice. Please collect, total and present vouchers & receipts to event management at event close. Vouchers have no cash value.

WINERIES must:

• present valid liquor license
• supply tent/s, serving tables, chairs, etc. None will be provided.

This agreement/contract shall be interpreted in accordance with the laws of Maryland. In the event that legal action is required to enforce this contract or any of the terms thereof, such action shall be brought in the Courts of Charles County MD. Vendors expressly consent to the jurisdiction of such courts. The parties agree to accept service of process in such action by ordinary mail sent to their business addresses as set forth in this contract.