VENDOR AGREEMENT

Please read vendor agreement before submitting an application.


Applications are subject to approval by event management.
Approved vendors will be listed in the keepsake event brochure and given stage mention during the festival. 


Vendor Fee $200 

Nonprofit, Community Service Vendors $50 

All fees are non-refundable. 
50% nonrefundable deposit is required within seven (7) days of invoicing via PayPal.
Full balance is due April 1st.

Please direct any questions to info@jazzinthecountry.com


Parking is free and vendor traffic will not be permitted in the show area or fire lanes from one half-hour before the event begins, until fifteen minutes after the event concludes. All loading and unloading must be conducted during allotted times and vehicles are to be removed to the Vendor parking area before the event commences. Vehicles remaining in the show area or fire lanes may be towed away at the owner’s risk and expense. Event management does not guarantee any number of concert attendees and does not offer future compensation or refunds based on the size of the crowd.

  1. Vendor fees are non-refundable for any reason, including location, less than desirable sales, fewer than anticipated guests, cancellation of the event due to inclement weather or any other unforeseen act of nature or circumstance. 
  2. Event management reserves the right to revoke the license granted by this agreement at any time, including at the event. Vendor forfeits all fees paid if revoked the day of the event. 
  3. The festival will go on rain or shine. Vending will only be interrupted or stopped if it is unsafe to do so (extreme inclement weather, lightning, etc.). 
  4. Two (2) persons per business are allowed. Names must be noted on the vendor application. Wristbands will be provided at Registration and must be worn at all times. Additional staff must be approved prior to the event. 
  5. Product vendors must be set up by 10:30 am. Vendor tables must be open and staffed for the duration of the event. Dismantling and vacating the site prior to close of the festival will not be permitted. Event management reserves the right to adjust arrival/set-up times. 
    • Notify event management in advance if arrival will be delayed. 
    • Product vendors will be provided one six foot table, two chairs and 10x10 canopy (while supplies last). 
    • Product vendors must obtain a valid VA vendor/business license if required by King George County and present to event staff. 
  6. Food trucks/vendors must be set up and ready for inspection by 10:00 am. Event management reserves the right to adjust arrival/set-up times. 
    • Notify event management in advance if arrival will be delayed. 
    • Food vendors must present a valid/current temporary food permit from the King George Department of Health and ready for the required inspection. 
    • Food Vendors must supply tent/s, serving tables, chairs, etc., if needed. 
    • NOTE: Festival volunteers may receive food vouchers for use at the food truck of their choice. Please collect and present vouchers & receipts to event management at event close. Payment to vendor will occur within seven (7) days following the event. Receipts must accompany redeemed vouchers.
  7.  Vendors agree to hold event producers, venues, sponsors, beneficiaries and their officers, agents, employees and volunteers harmless for any resulting loss or damage to any person, product or property for any reason. 
  8. Any property damages incurred by any Vendor will be directly charged to that Vendor. 

  9. Vendors shall be fully responsible for delivery, handling, assembly, and removal of their own displays and materials. 

  10. Vendors must abide by all fire regulations and/or decisions of the representatives of local fire departments. All booth materials shall be in accordance with local fire regulations. 

  11. Vendors must not interfere with adjacent vendors in any way. Vendors are responsible for keeping their area free of litter. All tables should be covered with suitable, flame retardant materials. Pets are not allowed on the festival grounds. 

  12. First aid station/s or emergency medical staff will be provided by Event Management. 

  13. Event management will not be liable for any travel expenses, lost revenue or any other liability whatsoever beyond the space fees paid by the Vendor as a result of enforcing this provision. 

  14. Event management will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to reasons of the facility in which the show is to be produced, being destroyed by fire or other calamity, or by any act of God, nature, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond its control. 

  15. In the event of litigation relating to this Agreement, the non-prevailing party shall reimburse the prevailing party for all reasonable attorney fees and costs relating to that litigation. 

  16. Insurance, if required by Venue, Promoter, Fire Department or if desired by the Vendor, must be obtained by the Vendor at their own expense. 


This agreement/contract shall be interpreted in accordance with the laws of Virginia. In the event that legal action is required to enforce this contract or any of the terms thereof, such action shall be brought in the Courts of King George VA, and the Vendor expressly consents to the jurisdiction of such courts. The parties agree to accept service of process in such action by ordinary mail sent to their business addresses as set forth in this contract.

 

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